oursouthwest > Business > Tools > Greener Events Guide
The Greener Events Guide - download the guide incl. checklist here (pdf)
PowerPoint - Exhibiting - Outdoor/community events
To avoid wasting all the effort and resources that have gone into your event, you will want the presentations to work well and, where used, your exhibition stands to be effective. See also the guide on outdoor/community events. Click the links below to download our companion guides:
(i) "7 Dos and Don'ts for using PowerPoint slides at conferences" (pdf) - and forward a copy to your conference speakers.
(ii) "Achieving success from exhibiting at events" (pdf) - and forward a copy to your exhibitors.
(iii) Outdoor/community events (pdf) - detailed guidance and ideas to help ensure your outdooor/community event respects the environment and your neighbours.
ISO 20121 (& BS 8901)
BS 8901, the first national specification for a sustainable event management system with guidance for use, was launched by BSI in November 2007 and updated in 2009 as BS 8901:2009. BS 8901 and BS 8901:2009 highlighted the "Greener Events" guide as reference material.
ISO 20121 (effective June 2012) is based on and supersedes BS 8901:2009 and, like BS 8901:2009, has been designed for the entire range of events from large-scale conferences and unique events such as London 2012 Olympics, to rock festivals and amateur sporting events.
The "Greener Events" guide is particularly useful for smaller, more local events (compared to large-scale national or international events) where a formal management system is not warranted or appropriate. Nevertheless it makes a useful management tool for events of all shapes and sizes and provides a (free) practical complimentary management tool to ISO 20121.
The Weymouth and Portland National Sailing Academy (WPNSA) in Dorset was one of the first venues to use the greener events guide when it was first launched in 2005. As a 2012 Olympics venue, WPSNA achieved ISO 20121 certification in response to the Sustainable Sourcing Code for the 2012 Games as defined by the London Organising Committee for the Olympic Games (LOCOG). The benefits of ISO 20121 certification for WPNSA included the following:
The Low Carbon Hierarchy & Carbon offsetting
How important is the information being disseminated by your event?
Can you maximise access whilst minimising environmental impacts? Consider recording (audio, video, or video linked to slides) your event for subsequent access via the internet. This can ensure many more people take advantage of the information afterwards - thus greatly improving the return on investment from your event - and delegates can re-visit the elements that are important to them.
Consider hiring rather than purchasing equipment for your event
There can be both cost and environmental benefits from hiring the latest eco-efficient equipment/solutions rather than purchasing. The Event Hire Association (www.eha.org.uk), the trade association for event hire and rental companies in the UK with members supplying audio visual, catering, marquee and sanitation hire etc, works with its European counterparts to help reduce environmental impacts in this sector. The EHA can provide advice and details of suppliers via their online member search facility.
Delegates with special requirements
Presentations may need to be signed for deaf attendees, or in braille for those who are blind, for example. If you need to find a sign language interpreter in your area, visit the Association of Sign Language Interpreters' website at www.asli.org.uk, or the Royal National Institute of Blind People (RNIB) website at www.rnib.org.uk for information on supporting the blind or partially sighted.
Click here to view a short (4 minute) video about the guide on: YouTube.
Publicity Logos & Link
To publicise your organisation's use of the guide and the lower the environmental impact of your event to your potential delegates, you can download special logos here:
For higher resolution versions click here:
Alternatively you could use the following wording on your event programme etc:-
Organised in accordance with the principles of the nationally
Here are some of the comments received about the guide:
...one of the best resources we have found
...the Association of British Professional Conference Organisers is pleased to recommend use of this guide
...a significant amount of new conference business has been won as a result of the Greener Events guide
...very helpful and refreshingly to the point
...the checklist gave us some good ideas...
...good sensible guidance on this vital topic...there is nothing quite as ineffective as a high carbon event on low carbon!
The original edition of the Greener Events Guide was written and produced in 2005 by Phil Harding & Rachel Malone at the Government Office for the South West and backed by Envirowise (now part of WRAP) and the Sustainable Development Commission.
Publicity, Venues using the guide, etc
Green events are better quality and more satisfying than brown events