Greener Events Guide - download the guide incl. checklist here (pdf)
Checklist only (word)
Further information on BS 8901 / ISO 20121, low carbon hierarchy, carbon offsetting etc
Companion Guides
If all the resources that have gone into your event are not to be wasted for nothing, you will want the presentations to work well and, where used, your exhibition stands to be effective. Click the links below to download our companion guides:
(i) "7 Dos and Don'ts for using PowerPoint slides at conferences" (pdf) - and forward a copy to your conference
speakers.
(ii) "Achieving success from exhibiting at events" (pdf) - and forward a copy to your exhibitors.
Detailed guidance and ideas to help ensure your outdooor/community event respects the environment and your neighbours:
(iii) outdoor/community events (pdf).
BS 8901, the specification for a sustainable event management system with guidance for use, was launched by BSI in November 2007. Work is underway for this to become ISO 20121 by 2012 in conjunction with the London Olympics. The BS 8901 standard has been designed for the entire range of events from large-scale conferences and unique events such as London 2012, to rock festivals and amateur sporting events. It can be purchased from this link BSI - BS8901. The "Greener Events" guide provides a (free) practical complimentary management tool and is featured in BS 8901.
The Low Carbon Hierarchy & Carbon offsetting
For an explanation of the 'low carbon hierarchy' (reduce - replace - neutralise) see Low Carbon South West.
For information on the Government Quality Assurance Scheme for carbon offsetting click here: Government quality assurance scheme for carbon offsetting (DECC).
How important is the information being disseminated by your event?
Can you maximise access whilst minimising environmental impacts? Consider recording (audio, video, or video linked to slides) your event for subsequent access via the internet. This can ensure many more people take advantage of the information afterwards - thus greatly improving the return on investment from your event - and delegates can re-visit the elements that are important to them.
Consider hiring rather than purchasing equipment for your event - there can be both cost and environmental benefits from hiring the latest eco-efficient equipment/solutions rather than purchasing. The Event Hire Association (www.eha.org.uk), the trade association for event hire and rental companies in the UK with members supplying audio visual, catering, marquee and sanitation hire etc, works with its European counterparts to help reduce environmental impacts in this sector. The EHA can provide advice and details of suppliers via their online member search facility.
Delegates with special requirements - presentations may need to be signed for deaf attendees, or in braille for those who are blind, for example. If you need to find a sign language interpreter in your area, visit the Association of Sign Language Interpreters' website at www.asli.org.uk, or the Royal National Institute of Blind People (RNIB) website at www.rnib.org.uk for information on supporting the blind or partially sighted.
Publicity, Registered Venues & Queries
Over 8,000 UK events have used this guide to help reduce environmental impacts. A growing list of venues are now listed as registered users
Publicity logos | Case studies
Registered venues, how to register & queries
Click on image to view short YouTube video about the guide:- Publicity Logos
To publicise your organisation's use of the guide and the lower the environmental impact of your event to your potential delegates, you can download special logos here:
publicity logo - landscape version (gif) or
publicity logo - portrait version (gif).
For higher resolution versions click here:
publicity logo - higher res landscape (jpeg 102kb) or
special eps version for publishers (643kb).
Alternatively you could use the following wording on your event programme etc:-
Organised in accordance with the principles of the nationally
recognised "Greener Events" guide (on www.oursouthwest.com)
You could also link your website to this page to encourage others to follow your example. Many others have done so - see list of first users (pdf).
Demonstrate your organisation's wish to reduce negative environmental impacts
If you are using the guide, you could link your organisation's website to this page to encourage others to follow your excellent example.
Positive feedback
Here are some of the comments received about the guide:
...one of the best resources we have found
- live event production company, Surrey
...the Association of British Professional Conference Organisers is pleased to recommend use of this guide
- ABPCO's Executive Director, Birmingham
...a significant amount of new conference business has been won as a result of the Greener Events guide
- major North Somerset conference venue
...very helpful and refreshingly to the point
- Sustainable Development Commission, London
...the checklist gave us some good ideas...
- Strategic Services Manager for a South West local authority
...good sensible guidance on this vital topic...there is nothing quite as ineffective as a high carbon event on low carbon!
- The Carbon Coach, Marlow
